It allows you to set an auto-reply that will be sent as a response to all inbound mail.

If youre out of office, whether for a lunch break or a vacation, this can be a great way of responding to mail without actually having to do anything.

How Does It Work OS X Mail uses different email rules and criteria in order to generate automatic replies.

If you set up all the parameters properly, you can have a very flexible way of responding to inbound mail when youre away from your devices.

You can set up various criteria that need to be met in order for the message to be sent.

You can choose to respond to all mail or just the specific addresses that you enter.

In addition, you can also create different messages for different categories of senders, so that everyone receives an appropriate response.

How to Set Up an Auto-Responder Fortunately, setting up this feature is not a hard thing to do.

Here are the steps that you need to follow: Open the Mail app, then go to the Mail menu and select Preferences.

Under Description, write the name of the auto-responder in a way that will allow you to easily distinguish it from the others.

You can choose whether all criteria need to be met or just one or more of the ones you set.

The criteria you set will determine the recipients of the auto-reply.

For example, you can select Every Message to reply to all inbound mail with the same message.

You can also set a specific address by typing in the email address to which you want to reply.

On top of this, you can select your contacts, previous senders, or VIPs as the recipients of the auto-reply.

Under the Perform the following action setting, select Reply to Message and then click on Reply message text.

When typing the message, make sure to include all the necessary information.

If youre on a vacation, let people know when they can expect a call from you.

If you dont set a specific category of recipients, make sure not to reveal too much personal information.

After youre done, you can send yourself an email to make sure that the auto-responder works.

If you want to, you can also create more complex rules with specific dates, mail from selected domains, and more.

How to Disable an Auto-Responder If you dont need the auto-responder anymore, you can disable it in just a few clicks.

Auto Respond Outlook For Mac